Project Control Group
The function of a Project Control Group (PCG) is to take responsibility for the business issues associated with the project. The PCG is responsible for approving the scope of the project, ensuring health of the project in terms of timelines and adherence to budget, defining and realising benefits, and making decisions to treat risks and resolve escalated issues to ensure a quality solution.
It also provides a forum to enable the key stakeholders to influence the progress and direction of the project. A PCG is not an information gathering forum, or project status committee, but rather a decision making and guidance forum that ensures the project benefits are achieved. The PCG is accountable for all aspects of the project including to:
- Endorse the scope
- Approve the benefits
- Support required budget modifications
- Provide management support, direction and advice to the project team
- Steer project towards timely success targets
- Minimise the impact of issues on scope, schedule, costs, and desired outcomes and benefits
- Monitor and review project progress, and variations to ensure the project delivers successfully
- Remove obstacles and organisational barriers and an escalation point for the project team to resolve any issues
- Make decisions that influence the outcomes that ensure project success
- Ensure the project's scope aligns with the requirements of the stakeholder groups
- An escalation point for risks that may have major implications for the project
- Reconcile differences in opinion and approach
- Take responsibility for any whole-of-government (including local government) issues associated with the project
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